Plan or review administrative systems Assignment

Plan or review administrative systems - Assignment Example Questions: What are processes and procedures? How important are they in a project. Explain the processes and procedures that are going to be used in this project. Include regulations on the use of the new system. iii. The system will be monitored weekly and a report prepared by each department. The report should indicate the usage of the database and identify the user. This report will be forwarded to the ICT department every Monday. The adoption of this system is a change process. Various considerations have to be made to ensure the success of the project. First, sensitization meetings will be held in each department to communicate the change and gather support, each employee will be required to participate. Through this, the project team will identify the expertise and training gaps in the employees. These are the ones to be addressed in the staff training process. Follow-up training needs will be done through monitoring as the system takes effect. Secondly, all the employees have to be involved in order to reduce resistance to change. Two-weekly meetings will be held to evaluate the process and address concerns. This meeting will be arranged and run by the project manager. The minutes for this meeting will have to be available to all staff by the next working day. A monthly newsletter will be prepared to show the exact nature of the progress (Brody, 2005, p. 243). Lastly, a confidential complaints and feedback system will have to be established in order to gather crucial information from the staff. This will help collect and investigate information that cannot be voiced during meetings. Since most personnel have only the basic computer literacy, the training will have to be done at all levels and inclusively. This helps to build teamwork for faster learning. The final date for tender submission will be on 6th January 2014. This